Platform features

Everything your allied health practice needs, in one platform

From the first booking to the final invoice, Kavanii brings scheduling, client records, clinical notes, billing, claiming and reporting together so your team spends less time on admin.

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Appointment scheduling

Smart, flexible scheduling for every practitioner

A real-time calendar that keeps practitioners, rooms and reception in sync.

Smart and flexible scheduling

Manage real-time availability, customise time slots and set recurring appointments with ease.

Waitlists and virtual waiting room

Access patient history, create waitlists and move patients to a virtual waiting room.

Optimised clinic workflow

Assign patients to treatment rooms and notify practitioners instantly, keeping staff updated on appointments.

The benefit: fewer gaps and no-shows, and a front desk that always knows who is where.

See scheduling in a demo

Client records and clinical notes

Patient records and treatment notes in one unified view

Everything you need to know about a client, available the moment you need it.

Unified patient records

Maintain detailed patient histories, treatment notes and progress updates in one place.

Customisable treatment notes

Use pre-built templates or create your own for structured documentation and easy follow-ups.

Seamless data access

Instantly retrieve patient details, billing history and past communications for better care.

The benefit: consistent, complete documentation without double entry.

See clinical notes in a demo

Kavanii patient record and treatment notes screen

Billing, invoicing and payments

Simplified billing, invoicing and claiming

Get paid faster with invoicing and claims built into your daily workflow.

Medicare integration

Verify patient Medicare details in real time and streamline claim submissions, including bulk bill claims.

Bulk claims and patient consent

Submit multiple claims at once and send consent forms digitally for faster processing.

Smart accounting integration

Sync with Xero and QuickBooks to manage expenses, track payments and oversee your finances.

The benefit: less time reconciling and chasing payments, and better cash flow.

See billing in a demo

Kavanii invoice and claim submission screen with Medicare

Reporting and communication

Advanced reporting and patient communication

Understand how your practice is performing and stay in touch with every client.

Smart performance reports

Generate advanced reports for patients, practitioners, appointments and locations to track performance and efficiency, with custom and predefined reports.

Automated patient updates

Send SMS and email reminders, post-treatment care messages, birthday wishes and get-well-soon notes effortlessly.

Custom lists and campaigns

Create patient lists, send bulk SMS and email, launch targeted campaigns and use pre-built templates.

The benefit: data-driven decisions and stronger client relationships.

See reporting in a demo

Kavanii reporting and patient communication screen

Australian billing workflows

Claiming and payments built for Australian practices

Process government, health fund and workers' compensation claims and take payments without leaving Kavanii.

Medicare

Real-time verification of patient Medicare details, bulk bill claims sent directly to Medicare, and bulk claim submission.

Included in all plans

DVA

Record DVA details against patients and process DVA Paperless and DVA Allied & Community Nursing claims.

Help Centre guide

Private health insurance

Process private health insurance claims with Tyro Digital, or through HICAPS Multi-Merchant.

Available as add-ons

WorkCover

Submit and track WorkCover NSW (icare), WorkCover Queensland and WorkCover Victoria claims within Kavanii.

Available as add-ons

Card and EFTPOS payments

Accept card payments against invoices through Stripe, and contactless payments with the integrated EFTPOS add-on.

Stripe setup guide

Xero and QuickBooks

Keep your accounts in step with your practice by syncing with Xero or QuickBooks, and record practice expenses.

Included in all plans

See add-ons on the pricing page

More ways Kavanii helps

Additional features to power up your practice

Secure staff access, inventory control and document organisation help keep the whole practice running smoothly.

Practitioner and staff management

Manage comprehensive employee information with role-based access control. Assign roles, and edit and view employee data securely.

Ask us about access controls

Inventory tracking and control

Streamline your clinic's inventory with real-time stock level management, vendor coordination and order creation.

See inventory in a demo

Centralised document organisation

Organise and manage your clinic's documents with secure sharing, document scanning, and easy search and retrieval.

See documents in a demo

Services, classes and products

Set up the services you offer, run classes and sell products, all from the Offerings area of Kavanii.

How offerings work

Multi-location management

Unlimited locations on every plan. Manage practitioners, appointments and patient records across sites from one interface.

For multidisciplinary clinics

Cloud-based and secure

Runs in your browser on Windows and Mac. Data in transit is encrypted with TLS, and access is role-based, with two-factor authentication for administrative access.

How we protect information

Switching made simple

Moving from another system?

Don't worry — we can import your existing data from most software systems and make your transition to Kavanii quick and smooth.

Migration support included in all plans
Free support by chat, email and phone
Step-by-step guides in the Kavanii Help Centre

Talk to us about migrating View Pricing

Try Kavanii free for 30 days

Set up your practice in minutes. No charge during your trial, and our team is here to help you get started.

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